Open it, license it, and run it right.
Compass Cabinet is case management software for the people who care for others, a T3C documentation creator, done-for-you licensing documents for opening a regulated business, and a life skills app for the young people in your care. Pick what you need.
Case management software
- Group homes (GRO)$349/mo
- Foster care agencies (CPA)$349/mo
- Adult group homes$150/mo
- Assisted living$150/mo
- Adult day care$199/mo
- Therapy practices$59/mo
Open a regulated business
Pick your business and get every document Licensing wants with your application:
🏠 Group home (GRO)👨👩👧 Foster care agency (CPA)Available in Texas. New states added weekly.$1,500 licensing packetLearn more → 3 · My Next ChapterYouth life skills app
Games, lessons and real-life challenges that get young people ready to live on their own.
Available in every state.$50 a month per 15 young people🎁 Free 7-day trial, 2 full areasLearn more → 4 · T3CT3C documentation creator
Answer the questions once and get every T3C document written in your name, ready for submission.
For Texas providers (T3C is a Texas program).$1,500, one timeLearn more → 5 · TrainingDirector in-service hours
Your 15 required in-service clock hours a year, online and self-paced, with a certificate for each course.
For Texas directors and licensed administrators. No software needed.$50 for all 15 hoursLearn more →Free trials are for the case management software and My Next Chapter. The licensing packet and T3C documents are one-time purchases.
Case management software for:
One system tuned to how your operation runs: records, medications, staffing, billing and the deadlines Licensing holds you to, with alerts before anything slips. Every price is listed below, with every feature included and no contract.
General residential operations
Group homes and residential treatment centers for youth. Shift notes, medication passes, night checks, incidents, inspections and drills.
$349/month for up to 15 youth, then $300 for each 15 more
Child-placing agencies
Foster care agencies. Home studies, verifications, placements, caseworker visits, foster-parent payments and 1099s.
$349/month for up to 15 youth, then $300 for each 15 more
Adult group homes
Homes serving adults. Support plans, health tracking, resident funds, incidents, drills and staff checks.
$150/month for up to 15 residents, then $150 for each 15 more
Assisted living facilities
Resident records, medications, staff checks and the inspections assisted living is held to.
$150/month for up to 15 residents, then $150 for each 15 more
Adult day care
Attendance with billing units from check-in times, payer rates, claims, staffing and absences.
$199/month for up to 40 participants, then $99 for each 40 more
Therapy practices
Scheduling and online booking, session notes with signing deadlines, superbills and insurance claims.
$59/month for the first clinician, then $39 for each one after
A deadline shouldn't catch you off guard.
The moment a requirement starts its clock, an admission, an incident, a placement, a recurring inspection, Compass Cabinet is already counting. As the deadline nears, it tells the people who need to act. If it's still open, it climbs to management, so fewer things slip through the cracks.
Every timeline, watched
Deadlines are calculated automatically from admission dates, incidents, placements, and your recurring inspection and drill schedules, so your team isn't leaning on a mental checklist.
Staff notified early
Well before something is due, the right person gets a clear heads-up, on the dashboard and by text, so the work can happen with time to spare instead of at the last minute.
Management stays in the loop
If a deadline is still open as it approaches, it escalates to supervisors and directors, so leadership sees what needs attention before an inspector does.
However your team checks, it reaches them.
The same heads-up goes out as an in-app alert, a text message, and an email, so a due date never rests on someone happening to be logged in at the right moment.
Compliance is the point, everything else supports it.
The records Licensing asks for are the same records your team creates every shift. Compass Cabinet captures them digitally, timestamps them, and keeps them organized, so they're ready when an inspector or investigator asks, no paper binders, no lost pages.
Compliance board
Every requirement in one view, color-coded by urgency: admission timeframes, recurring inspections and drills, background re-checks, and staff training. See what's overdue, due soon, and current at a glance.
Deadline alerts & escalation
Automatic reminders to the staff responsible, escalating to management if a deadline nears unmet, so time-critical items stay visible and leadership stays informed.
Daily notes
A complete, timestamped record for every shift, entered as the day happens, so documentation is organized and ready the moment an inspector or investigator asks for it.
Medication administration
Pass meds digitally by round, with automatic late-dose flags, low-stock alerts, and a printable monthly record, helping reduce errors and keep a defensible MAR for every child.
Incident reporting
Log an incident in minutes; for a serious incident, the reporting-deadline clock starts automatically with alerts, so the hours-tight notifications required afterward are prompted and tracked.
Investigation packets
When Licensing or an investigator calls, pick the youth, the dates, and the records they asked for: service plan, safety plan, medication log, incidents, behavior reports, daily notes, therapy notes, clothing inventory, and more. One download gives you a single organized PDF plus every uploaded file from those dates.
Staff, shifts & training
Track who's on shift and your supervision coverage, plus every staff member's training hours, qualifications, and background-check status, with reminders before anything lapses.
Night & shift logs
Night staff check each youth on a 15-minute cadence, management is alerted the moment checks are missed, and every shift closes with a sign-off checklist and a handoff note that pops up for the next team, so overnight accountability is documented, not assumed.
Foster-parent payments
For child-placing agencies, pay foster parents directly from the platform: calculate draws by days and level of care, send secure bank direct deposits, keep a clear payment history, and generate year-end 1099s.
The same deadline tracking, wherever you serve youth.
Your team learns one system. The tools shift to match how your operation runs, and the alerts-and-escalation engine works the same either way.
Residential operations
Homes and treatment centers caring for youth on site.
- Daily notes captured every shift
- Digitized medication administration, fewer errors
- Shift tracking with supervision-ratio checks
- Overnight youth checks every 15 minutes, with missed-check alerts & shift handoffs
- Fire & sanitation inspections and drills on schedule
- Incident reporting with alerts to staff & management
Child-placing agencies
Agencies verifying homes and placing children with families.
- Home studies, verification & re-evaluations on time
- Placement and caseworker-visit timelines tracked
- Foster-home inspections & background re-checks
- Serious-incident reporting with automatic deadline alerts
- Pay foster parents directly from the platform, draws by days & level of care, secure bank direct deposit, and year-end 1099s
T3C says you must run a computer system. This is that system.
T3C requires every provider to use a computer system that collects the data behind eight things, and to do it in a way that protects confidentiality and meets industry standards for secure storage. Here is the list, in plain words, and where Compass Cabinet stands on each one.
1. Quality assurance
The numbers that show whether children are safer and better cared for: incidents, medication errors, appointments kept, moves. Collected as staff work, not typed up later.
2. Continuous quality improvement
The same measures over time, so when you change something you can show whether it worked.
3. Case management documentation
Each child's whole record: assessments, service plans, notes, incidents, medication, with who wrote what and when.
4. Billing and invoicing
Billing built from the placement record and the level of care, not from a separate spreadsheet somebody keeps.
5. Reporting
The reports DFPS, your placing agencies and your board ask for, on your letterhead, without rekeying anything.
6. Child-level outcome tracking
Outcomes for each child individually, not just totals for the operation. That distinction is the whole point of the requirement.
7. Protects confidentiality
Role-based access so each person sees only what their job needs, two-factor sign-in, and an audit trail of every view and change.
8. Secure data storage
Encrypted in transit and at rest, on hosting that signs a Business Associate Agreement, with automatic encrypted backups.
Ticking all eight is not the same as being HIPAA compliant, and we do not pretend otherwise. T3C asks whether your system can do these things. HIPAA asks how you protect the health information inside it. Compass Cabinet is built for both: the eight above, on the safeguards described in the HIPAA section, and your T3C application even includes an Information System Plan that answers this requirement function by function, in your name, ready to submit.
Built to protect the health information you hold.
Compass Cabinet is built around the core HIPAA safeguards for the electronic records your agency keeps on youth, and runs on hosting that signs a Business Associate Agreement.
Access controls
Role-based permissions and two-factor sign-in limit each person to the minimum information their job requires.
Encryption
Records are encrypted in transit and at rest, protected both on the wire and on disk.
Audit trail
Every view and change is logged with who, what, and when, supporting accountability and breach review.
BAA-backed hosting
Runs on infrastructure that signs a Business Associate Agreement, with automatic encrypted backups you control.
HIPAA compliance is a shared responsibility: Compass Cabinet provides the technical safeguards, and your agency signs its BAA and follows its own privacy policies and staff training. The software is built to help you hold up your end.
Mapped to the NIST 800-53 control catalog.
More state and federal contracts ask software vendors to show how their controls line up with NIST SP 800-53, the control catalog behind most government risk-management frameworks. Here is how Compass Cabinet's built-in controls map to the families reviewers ask about most.
Access control (AC)
Role-based, server-enforced permissions by resource and action, not just an admin/staff switch, with every organization's data walled off from every other's.
Identification & authentication (IA)
Per-user accounts, hashed passwords, and two-factor sign-in by authenticator app or SMS, with lockout after repeated failed attempts.
Audit & accountability (AU)
An append-only log of who viewed or changed what, when, and from where, reviewable by administrators and editable by no one.
System & communications protection (SC)
Records encrypted in transit and at rest, with MFA secrets and payment identifiers under their own separate field-level encryption.
Contingency planning (CP)
Automatic encrypted nightly backups plus daily storage-volume snapshots, with tested, verifiable restores, so an outage or a bad actor never means a total loss.
Incident response (IR)
Built-in serious-incident reporting and a classified security-alert feed that flags lockouts, suspicious access, and bulk exports for review.
Personnel security (PS)
Background-check and drug-test tracking with live alerts, and access removal the moment a staff member is separated, not whenever someone remembers.
Continuous monitoring & risk assessment (CA/RA)
A built-in compliance review tool and an access-review workflow so administrators can periodically verify who has access to what, and why.
NIST SP 800-53 is a control catalog, not a certification a single product can hold on its own: compliance is established through your organization's own risk-management framework, usually resulting in an Authorization to Operate. Compass Cabinet maps its controls to the families above to make that process easier for your agency, not to replace it.
One plan that grows with your caseload.
- Every feature included, no tiers to decode
- Unlimited staff accounts and roles
- Compliance tracking, alerts, and escalation
- Investigation packets: any youth's records for any date range, in one download
- 72-hour free trial, no credit card to begin
No credit card needed to begin. Prefer to keep your data from day one? Register instead.
Serving more than 100 youth? Contact us for custom pricing.
Priced for the way you work.
A group home or assisted living facility that also runs an adult day care adds it for $99/month.
Add only what you need.
In-app notifications and email alerts are always included, free. Add-ons are optional and can be turned on or off any time.
Onboarding, your way.
Set yourself up free with the built-in wizard, or bring us in for hands-on help. Assisted onboarding can include entering your youth's records into the system for you, along with configuration, workflow setup, and staff training, so your team can start on day one.
Need more than 20 hours of assistance? Request a custom quote.
Opening a regulated business? Pick yours and get every document Licensing asks for.
Answer one questionnaire and Compass Launch writes the policies and procedures (your P&Ps and SOPs), plans and budget you turn in with your license application, written to the licensing standards, in your name, ready to edit. Then a person reviews it.
General residential operation
- Business plan
- Fiscal plan and startup budget
- Floor plan worksheet
- Emergency evacuation and relocation plan
- Record keeping policy and procedures
- Personnel policies and procedures
- Conflict of interest policy
- Admission policy
- Child-care policies
- Emergency behavior intervention policy
- Discipline policy
- Volunteer policy
- Abuse and neglect policy
- Employee vaccine-preventable diseases policy
- Weapons and firearms policy
- Tobacco and e-cigarette policy
- Suicide prevention, intervention and postvention policy
- Transitional living program policy (if you offer one)
Child-placing agency
- Operation plan
- Fiscal plan and startup budget
- Plan to evaluate the agency
- Plan for investigating licensing standards violations
- Record keeping policy and procedures
- Personnel policies and procedures
- Conflict of interest policy
- Admission policy
- Placement policy
- Child-care policies
- Foster care policies
- Rights and responsibilities of the agency and foster parents
- Emergency behavior intervention policy
- Discipline policy
- Babysitter, overnight and respite care policy
- Foster parents treating primary medical needs
- Volunteer policy
- Abuse and neglect policy
- Appeal process for adult clients
- Weapons and firearms policy
- Tobacco and e-cigarette policy
- Suicide prevention, intervention and postvention policy
- Legal risk placement and adoption policies (if you offer them)
- Transitional living program policy (if you offer one)
- Every document listed above for your type of operation
- Program description, organizational chart and job descriptions
- Licensing roadmap and application checklist, starting from what you have already done
- Word files you own and can edit, reviewed by a person before they are yours
T3C documentation is a separate package. Once you open, your answers carry over into the software.
A life skills app young people actually want to open.
My Next Chapter teaches the skills of growing up and living on your own through games, drag-and-drop lessons and real-life challenges. It has its own sign-in and is completely separate from case management, so it never sees a young person's file.
Money, food and a first place
Budgeting, banking, cooking on a budget, groceries and what it takes to rent and run an apartment.
Getting around, health and paperwork
Bus routes and rides, booking a doctor, refilling a prescription, and keeping your ID, birth certificate and Social Security card safe.
Staying safe
How to spot a trafficker and the signs of grooming, the real dangers of running away, and staying safe online.
Group Home Simulator
A 3D house with housemates. Every choice in a tough moment builds or costs trust, with no real-life fallout.
My Safe Space
Mood check-ins, a calm-down toolkit, a future-self dream board and a private journal staff never see.
Move & Fuel
Exercise anyone can do, sleep, water and healthy eating, built as quick games.
- Staff choose what young people see, and assign an activity or a whole area to one person or everyone
- Points and badges, and staff confirm the real-world skill, not just the game score
- Read-aloud on every lesson, and it works on any phone
- Works on its own, or as an add-on to Compass Cabinet
Your T3C documentation, ready for submission.
Texas Child-Centered Care asks for policies, a logic model, a staffing plan and a training plan before it will look at you. Answer the questions once and every one of those comes back written, in your name, ready to edit. Then a human reads it.
- Policies, drafted for every area your Service Package requires
- Logic model, the resources-to-impact picture DFPS asks for
- Staffing plan and staff requirements, with ratios, qualifications and what you still need to hire
- Training plan and training requirements, with hours and costs for the first year and every year after
- Credentialing and compliance checklists, phase by phase to your active credential
- Instant policies the moment you finish the questions, then a 48-hour human review
- Word files you own and can edit, not a locked PDF
- 60 days in your T3C workspace to work through it (the software is a separate subscription)
Your Service Package is worked out from your answers: CPA or GRO, the ages you serve, and what the children you serve are dealing with.
Your 15 in-service hours a year, online.
45 self-paced courses for Texas directors and Licensed Administrators of general residential operations and child-placing agencies. Each one is 1 clock hour. Pick any 15. You do not need a Compass Cabinet subscription.
- Leadership: the administrator's role, culture, ethics, strategic planning, leading change
- People: hiring, background checks, supervision, retention, staffing and ratios
- Compliance and risk: the minimum standards, inspections, corrective action, incidents
- Program and care: service planning, restraint reduction, medication systems, youth rights
- Business and operations: budgeting, contracts and billing, facility, technology
- A downloadable certificate for every course you finish
Already using Compass Cabinet? Your administrators can buy credits from My training, and finished courses go straight on their training record.
Nothing to sign. Nothing to get out of.
The software is month to month, and T3C is a one-off price. No annual commitment, no minimum term, no cancellation fee, and no notice period on either. Stop whenever it stops being worth it, and take your data with you.
Questions, or need a hand?
Signing up, custom pricing, onboarding help, or anything else, send a note and we'll get back to you.
Spend less time chasing deadlines.
Set up your operation and explore the whole case management system free for 72 hours, no credit card, no commitment.